How to Write an Effective Email

getting it done

Don’t you just wish people would respond immediately to your email instead of waiting days or potentially never responding? Or what about creating the world’s longest email thread because you just can’t seem to identify the steps to move forward?  Here are some tips to getting what you want, faster:

– FIVE: Try your very best to write emails in five letters or less. This is similar to Twitter’s idea around 140 characters or less, the most effective emails are short and sweet. No one has time to sit through a novel length email while dozens of other work emails pile up. To the point and friendly is the best way to go.

– Address Properly: Think about who you’re writing to before you begin. Understanding who you’re speaking to and what they’re like is a great way to make sure you’re addressing them correctively, and write a thoughtful email.

– Suggest a Time: Scheduling meetings over email can be tedious and wasteful. Try suggesting two potential times up front and go from there. That way, you can avoid the lolly gagging that comes with circling around when you should meet.

– Contact: Make sure the person you are writing the email to knows how to best contact you. And when I say “best”, I mean the way you like to be contacted. If you’re more happy to communicate over email, let people know that they can expect a faster response if they email you. Additionally, keep a signature in the footer on at all times. Things get done faster like this and you stay happier.

– Get to the Point: After mentioning something friendly (or nothing at all depending on the relationship), get to the point of what you’re trying to achieve. Be as clear and exact as possible so that the other person doesn’t have to waste time trying to figure out what you want.

 

What steps do you take to get things done faster and more effectively? Happy emailing!

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