Build Your Administrative Skills

build your administrative skills

Being an administrative assistant is one of the most rewarding careers out there. Not only does it allow flexibility in skills sets, but admin roles let people explore extra opportunities that most other roles don’t allow for. In addition, administrative roles have a whole range of levels, so you can be one with little experience from the gecko. In fact, you have a lot more experience than you think. Even if you aren’t looking to get into the Administrative industry, building those skills can help build a variety of careers. Here are a few ways to highlight and gain more administrative experience:

Scheduling: Making time for meetings and balancing schedules is a huge part of being an administrative assistant and the more you’ve done it, the more valuable you become. You’re likely going to be supporting people with busy schedules, and your job is to make their days smooth and simple, no matter how many demands they have. Think about all the scheduling experience you have. If you’re new to the job world, think about your experience managing your little sister’s after school schedule, or the years you spent managing a club in high school. If you have had administrative experience, describe your time management  by impact. Highlighting how your skills affected the team will help recruiters understand your fit for the role.

Team Management: Team culture and management is much more important than most people think. Managing the spirit of the team, big meetings, and communications are all big responsibilities. Consider the times you’ve managed clubs or teams and think about what mattered most there. Make sure to list these experiences in your resume and if you don’t have any, find ways to add this to your experience by volunteering.

Space Planning: There are a lot of space planning demands for admins, especially as teams grow and need more space. Coordinating effective space planning takes careful planning, social skills, and long term foresight to keep teams happy. Gain experience in space planning by offering to help plan out a new nonprofit’s space, or by volunteering to help out at a big event.

Office Management: Offices are like plants. They need attention, regular maintenance, and a little love. Office management encompasses a whole slew of tasks, and can be a lot of fun. You’ll get to know the facilities team and have an opportunity to find new and better ways of doing things. Find ways to grow this skill by working at a store or volunteering to do the office management at a shelter.

Special Projects: This is my absolute favorite part of administrative work. If you’re lucky, you may get the opportunity to work on projects across the team. These special projects will help grow your skills and build strong people networks. Make sure to list out any random project experience on your resume to show off your flexibility and skill base.


Still wondering whether administrative work is right for you? Feel free to email me with any questions, and check out these tips on building out your resume.

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